Technology is currently supporting and driving modern businesses. This is possible through different facets from communication apps to advanced smart conference tables. There are actually countless options available for every single office so making a choice can be overwhelming. In order to make the choice a little easier, let’s take a look at some tech tools that will transform the modern office.
Office Automation Control Systems
Buildings and homes are transforming thanks to smart automated systems that control air conditioning, lighting, heating, and more. Offices can easily benefit from such technology.
Office automation systems allow you to control the work environment. This is possible from a mobile device or iPad. There are systems out there that include sensors capable of adjusting settings alone based on staff numbers present. Such an addition guarantees that the working environment is always optimum. At the same time, the business is capable of saving money due to lower electricity bills.
VoIP (Voice over Internet Protocol) is also known as IP telephony. Just as the name implies, it is practically technology that allows you to deliver multimedia and voice communications through the internet as opposed to via phone connections.
With the use of a VoIP service, you can make sure that your communication is improved and you can save a lot of money since prices are much lower when you call someone from an international location.
Personalized Lighting Systems
Office automation systems adjust available resources based on how many occupants are detected. But this does not consider the actual occupants. The who factor is important, especially when referring to age. Older staff members actually need more light in order to see exactly the same details as the younger staff members. Also, suboptimal lighting will lead to headaches, eye strain, and several other issues that can easily affect productivity.
By using personalized lighting systems, you control overhead lighting with the use of smartphone apps. Diming and raising are easy and apps will remember preferences. Automatic lighting adjustments appear when moving to different workspaces.
Visitor Management Systems
In modern digital offices, we often see visitor management systems, especially when receptionists are not present. The technology expedites visitor check-ins as interruption numbers are reduced when referring to those caused by deliveries and guests.
When there is a front desk, the visitor management system replaces sign-in sheets and actively enhances security. This is possible through record keeping. Also, visitors are no longer restricted by possible human interaction, which can happen when receptionists are busy with other tasks.
Most companies outfit office spaces with standing desks, bean bag chairs, couches, and regular desks. This is done so that the employees can work in a very comfortable environment. However, for any workspace to be productive, both functionality and comfort need to be present. This becomes simple when using office chairs with USB ports and electrical outlets. Connected chairs can even include flip-up privacy panels. These offer a higher opportunity for privacy and interaction. And connected couches also exist.
More and more offices are getting rid of standing desks. They use treadmill desks because they are more effective at enhancing staff creativity. Several studies actually showed us that treadmill desk use is improving concentration and memory. The same thing can be said about productivity and attention to detail. Also, as the employee is more productive, he also gets some exercise, which is always a great plus.
The one thing that should be mentioned though is that treadmill desks should not be forced upon employees. For many, working while on a treadmill is not comfortable. And there are also those that cannot use treadmills for longer periods of time. For such staff members, connected chairs and normal desks would be better.
When the business sells physical products, 3D printing is something that needs to be considered. Prototype development is faster and there are countless customization options that instantly become available. However, even service and software companies can take advantage of 3D printing technology as they create products on demand.
While not immediately obvious, this is a technology that can easily benefit the modern office. Cost savings become a reality in the long term, which is always appreciated by managers.
The bottom line is that technology can easily help modern offices to work smarter and faster. What was highlighted above should be seen just as really popular examples of tools that are very good for workplaces. These help to become more efficient, give a much better work environment for both the visitors and the employees, and innovate, which is always beneficial for any business.
But there are many other technologies that can be mentioned. Business managers need to be aware of what is available for their offices so that the proper choices can be made. Always stay up-to-date with technology trends and consider different upgrades so that your office can benefit.